Over the Counter
Copies of recorded documents or vital records can be purchased at the Recorder's Office from 8:00 a.m. to 4:30 p.m. Monday through Friday, except for legal holidays. The customer completes a copy request form and gives it to the copy clerk. The copy is made at that time. Payment for an over-the-counter copy can be made by cash, check or money order.

By Mail
A request for a copy of an official record, other than a Birth or Death Record, can be mailed to the Recorder's Office. All copy requests must have:

• a daytime phone number in case there is a question or problem.
• an address to mail the copy to.
• a check or money order to cover the fee for the requested copies.
• an enclosed, self-addressed legal size envelope will help speed delivery.

A request for a vital record, birth or death or marriage certificate, requires completion of special forms when ordering by mail. For further information click here.

A request for a copy of a recorded document must include the type of document, the parties involved and a recording reference if possible or a date of recording. A search of our on-line index would enable you to provide either a document number or a book and page number.

Copy requests should be mailed to:

El Dorado County Recorder-Clerk
Attn: Copy Room
360 Fair Lane
Placerville, CA 95667

By Telephone
Many vital or official records can be ordered over the telephone with a credit card. For further information, call (530) 621-7667.

Payment Types

1. Checks - The Recorder's Office does accept personal checks. All checks must have the account holder's name, address, phone number, account number and check number pre-printed on them. Checks should be made payable to El Dorado County Recorder-Clerk.
   
   
2. Money Orders - Money orders should be made payable to El Dorado County Recorder-Clerk.
   
   
3. Credit Cards - Visa, MasterCard, Discover and American Express are accepted. All credit card orders are assessed an additional $6.00 fee. This fee is charged by VitalChek, the company that processes the credit card information for El Dorado County Recorder-Clerk.

El Dorado County does not accept credit cards or online orders; however, for your convenience, you can process online requests through an independent company that we have partnered with to provide you this service; VitalChek Network, Inc. An additional fee is charged by VitalChek for using this service, and all major credit cards are accepted, including American Express®, Discover®, MasterCard® or Visa®. The VitalChek convenience fee of $6.00 is non-refundable.
(3/30/10)